Interpretation and Translation Services

We offer three types of translation services: Standard, Specialized, and Urgent. Each type is processed based on the nature of the document, the level of detail required, and the urgency of the request.

A Standard Translation refers to the written translation of the IEP document generated during an IEP meeting. This type of translation is only completed if the parent requests it during and/or after the meeting. It includes only the IEP pages themselves and does not include attachments such as evaluation reports, progress reports, group memory notes, and other related documents.

A Specialized Translation refers to the translation of documents that are not part of the main IEP document, such as evaluation reports, progress reports, group memory notes, and other related documents.

An Urgent Translation refers to a prioritized translation service for Special Education documents that require expedited delivery to parents/family advocates. This service is reserved for cases that are time-sensitive due to legal matters, litigation, high-profile circumstances, or when a document needs to be urgently reviewed by legal counsel.

If a parent requests translation of an IEP document during the meeting, once the interpreter has reviewed the available translation options, the parent’s preference should be recorded on the Parent/Student Agreement Page, and the “Translation Required” box in SIRAS should be checked for that meeting. No additional form is needed—the interpreter assigned to that meeting will complete the translation and mail the document to the parent.

You can either notify the interpreter from that meeting so they can update their log, or contact Eliseo Tavira Charco (etaviracharco@oxnardsd.org) to handle the process.

Due to the high volume of IEPs, the typical turnaround time for a standard translation is currently estimated at 4 to 8 months.

IEPs require careful translation, formatting, and quality review. Due to the high volume of interpretation requests (60-70 meetings per week), the same 8 team members handle both interpreting and translating IEP-related documents, which can lead to a longer processing time.

Specialized translation requests must be submitted using the form titled "Specialized Spanish Translation of Documents Request Form", located in the OSD Special Education Department Resources Google Drive under the Interpretation/Translation Services folder.

The turnaround time for a translated specialized document depends on the length, complexity, and current volume of requests. It may range from 1 week to 1 month.

Urgent translation requests must be submitted using the form titled "Urgent Spanish Translation of Documents Request Form", located in the OSD Special Education Department Resources Google Drive under the Interpretation/Translation Services folder. This form should be used only for genuinely urgent matters, so please submit requests thoughtfully.

The translation team will prioritize the request according to the urgency and availability of resources, striving to meet the required deadline when possible. In urgent cases, the document may be delivered the same day or within a maximum of one week.

Please complete the Google Form titled “Specialized Spanish Translation of Documents Request Form” located in the OSD Special Education Department Resources Google Drive, under the Interpretation/Translation Services folder. Once submitted, the request will be processed and delivered according to the instructions on the form.

Our translation services are primarily dedicated to Special Education documents related to the IEPs. Non-Special Education document requests are accepted but will be handled after the priority Special Education requests.

Our translation services are available exclusively in Spanish. For assistance in other languages, please visit the Interpretation and Translation Services section of the Special Education Department on the OSD website.

To cancel or modify a translation request, please contact Eliseo Tavira Charco (etaviracharco@oxnardsd.org) as soon as possible with your request details. The team will update your request accordingly and confirm the changes with you.

To track the status of your translation request, please contact Eliseo Tavira Charco (etaviracharco@oxnardsd.org - Ext. 2196) with your request details. He will provide updates on the progress of your request.

The translation team strives to maintain the original formatting as much as possible. However, some adjustments may be necessary depending on the content

To ensure an accurate translation, please submit clear, well-organized documents. Ensure all text is legible and free from errors to avoid delays.

No, the translation team does not translate protocol documents like the BOT, BASC, BYI, etc., due to copyright restrictions. Spanish translations for these documents may be available through the original publishers.

Please defer to using the specified links for the services you need. We may be able to accommodate last-minute/urgent requests in certain cases

IEPs contain sensitive student information and include specific legal and educational terminology. Using artificial intelligence to translate these documents can result in inaccuracies, misinterpretations, or errors that may affect a student’s rights and educational services. Additionally, AI tools do not understand the individual context of each student or the specialized supports outlined in the IEP. Importantly, using AI could compromise student privacy, as sensitive information may be exposed to external platforms. For these reasons, and to ensure compliance with privacy laws and educational regulations, the Translation Team does not use AI for translating IEPs.